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TeamFeed

TeamFeed is part of the SwimOffice Pro platform. A powerful communication hub connected right into your team management platform that allows you to post to social media right from OnDeck.

Coaches and team admins can create and post news, content, pictures and even your Practice ScrapBooks to a private team social feed. This feed will be available privately in OnDeck and SwimOffice to swimmers and families or publicly on your team's home page. Helping you to become your team's brand manager. Let's learn how to turn on TeamFeed and create a post.

SwimOffice Setup Instructions

You can make the TeamFeed visible in two places on your team website. Anything posted in OnDeck will automatically show up in the SwimOffice TeamFeed as well as in OnDeck.

Turn on the side column

  1. In the side menu click Team Admin > Website Design.
  2. Click Website Layout Configuration.
  3. Scroll down to Home Page Section Controls.
    TeamFeed pane display control
  4. To make the TeamFeed show in the side menu, set the TeamFeed pane dropdown to Show.
  5. Click Save Changes.

Enable the standalone page

  1. In the side menu click Team Admin > Website Design.
  2. In the list of tabs, find and click the one called TeamFeed.
  3. Set Hide this Tab? to NO.
  4. Change the Displaying Order if desired.
  5. Click Save Changes.
  6. It will now display on one of your menu tabs.

Add Your Photo for Posts

We strongly encourage every admin who will be making posts to add a photo of themselves to their account profile, as it will show beside each post they make.
TeamFeed author photo

There are two ways to do this.

  1. In OnDeck, add your photo in TeamFeed (or in MembershipAccount/Members > your account).
    1. Tap the circular person icon.
      Add selfie to profile
    2. Tap either Take a new photo, then take a selfie with your device's camera, or tap Choose from Gallery and select an existing photo from your image library.
    3. Move and scale (pinch & zoom) the photo as desired, then tap SAVE.
  2. Or, add a photo in SwimOffice (you must be a Super User to do this).
    1. In the side menu click Team Admin > Account/Member Admin.
    2. Find your account and click your name.
    3. Either click Upload Image and select an image, or drag a photo onto the photo area.
      Click Upload Image or drag photo onto window
    4. Click Save.

Add TeamFeed Post in OnDeck

We encourage you and your admins and coaches to frequently post to the TeamFeed to keep your team engaged. All admin levels can do this, from Email/Print/Calendar on up.

  1. In OnDeck, tap TeamFeed.
  2. You may tap the  by your name to edit your profile, primarily to then add or change your photo by tapping the circle by your name.
    Post to Feed
  3. Tap in the Share something with your team... field at the top, then type your message and tap Done. You may add a #hashtag to the post so that those who tap it will see all posts in Twitter with that #hashtag. This currently only works in OnDeck and not SwimOffice.
  4. Tap SHARE TO: to set which groups and social websites see your post.
    Share Settings
    1. If you want to target certain rosters/squads, tap ALL or SELECT by Roster Group, then select which roster groups groups you want to tag, DONE.
    2. Same thing for Location if you want tag certain locations.
    3. Tap the Public? switch to on (green) if you want anyone visiting your TU site to see the post. Otherwise only those who are logged in will see the post by default.
    4. Tap the Facebook switch to simultaneously post to your Team's Facebook page.
      • The first time you select this, you will need to CONNECT to your Team's Facebook page. Just follow the prompts. Once completed, all you will need to do for future posts is tap the Facebook switch.
      • The lets you change which FB page to post to or disconnect from the page.
    5. Tap the Twitter switch to simultaneously post to your Team's Twitter feed.
      1. The first time you select this, you will need to CONNECT to your Team's Twitter page. Just follow the prompts. Once completed, all you will need to do for future posts is tap the Twitter switch.
    6. Likewise, tap the Instagram switch to simultaneously post to your Team's Instagram page. Once you tap POST (step 6 below), you will be taken to the Instagram app where you can adjust, add filters, and post it. (We have to do it this way because of how Instagram set up their app.)
    7. Tap DONE in the upper right when finished with the sharing settings.
  5. You may optionally tap the in the lower right to add an attachment, then tap the attachment type.
    TeamFeed attachments
    1. SCRAPBOOK — Lets you build a collage of stickers, voice notes, text notes, photos and videos. These are great for practices and meets when you want to share multiple items in a post. Learn more about ScrapBooks.
    2. PRACTICE — Select a Coaching Tools practice, then tap DONE in the upper right.
    3. VIDEO — Select or record a video, then tap DONE in the upper right. You have unlimited video storage, so we encourage you to record lots of video to share with the team.
      Add Video to Post menu
    4. PHOTO — Tap Choose from Library and select one or more photos, or tap Take Photo and use your device's camera to take a picture, then tap DONE in the upper right.
    5. VOICE NOTE — Record an encouraging word with your voice. Tap the microphone icon, speak your message, tap the pause icon when finished, then Save. You may also play or delete the message before saving.
    6. — Cancel adding item.
  6. Tap POST in the upper right when finished and it will show in the TeamFeed both in OnDeck and SwimOffice.
  7. For users who allowed notifications from OnDeck when they installed it, they will see a push notification on their mobile device that they can tap to see the post.

View TeamFeed Posts

  • In OnDeck, tap TeamFeed to access.
  • Tap a post to view the content.
  • Tap an item to view, then swipe left and right to view additional items in the post, if any. Tap the X in the upper left to exit.
  • When you tap a MainSet workout, tap the WORKOUTS tab next to view it.
  • Tap a voice note's button to listen to it.
  • Tap a post's pin to save the post to favorites. The big pin in the upper right is a filter to show only pinned posts.
  • Settings:
    • Tap the in the upper right to choose if you want the WORKOUTS or SCRAPBOOK tab to appear first when viewing a practice, then tap DONE.
    • Tap the on the SCRAPBOOK tab to switch to a one column view. Tap again to switch back to a two column view.
  • These posts are also available on your team's SwimOffice website.
    • Click VIEW MORE in a post to see all items.
    • Click an item to view, then click the left/right arrows or press the left/right arrow keys to view additional items in the post, if any. Tap the X in the upper right to exit.
    • MainSet workouts are not currently viewable.

 

Next we'll learn how to take attendance in OnDeck.